About the Role

The Executive / Personal Assistant to the CEO is a dynamic individual that will play a pivotal role in supporting the CEO and driving seamless operations of her office. Are you an organized multitasker with a keen eye for detail and a passion for providing exceptional administrative support? This is your opportunity to showcase your skills, collaborate with cross functional teams and be the driving force behind our CEO’s success. Step into a fast-paced environment where no two days are the same, and your contributions will make a tangible impact on our company’s growth. If you're ready to take your career to the next level as a trusted partner and make a real difference, we invite you to join us as our CEO’s new Executive / Personal Assistant.

Essential Job Responsibilities

· Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate with internal and external parties to ensure efficient time management.

· Handle incoming calls, emails, and other forms of communication on behalf of the CEO. Prioritize messages, draft responses, and ensure timely and effective communication.

· Make travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries. Coordinate logistics and necessary travel documents.

· Prepare meeting agendas, documents, and presentations. Attend meetings, take minutes, and follow up on action items. Ensure that meeting materials are organized and accessible.

· Perform various administrative duties, such as managing files, handling expense reports, processing invoices, and maintaining confidential records. Assist with document preparation, editing, and proofreading.

· Provide personal support to the CEO, such as managing personal appointments, handling personal correspondence, and organizing personal events or functions.

· Build and maintain professional relationships with internal and external stakeholders, including clients, partners, and team members. Serve as a liaison between the executive and others, representing them professionally.

· Conduct research, compile data, and prepare reports or presentations as requested. Providing relevant information and insights to assist the executive in decision-making processes.

· Handle sensitive and confidential information with utmost discretion and professionalism. Maintain a high level of confidentiality and ensure appropriate safeguards are in place.

· Prioritize tasks, meet deadlines, and manage competing demands effectively, and anticipate needs, proactively address issues, and adjust priorities as necessary.

· Identify opportunities to improve efficiency and implement effective organizational systems.

· Assist in coordinating and managing special projects, initiatives, or events, and monitor project timelines, track progress, and provide regular updates to the executive.

· Oversee the smooth functioning of the CEO's office, including ordering supplies, managing budgets, coordinating with IT support, and handling other administrative tasks as required.

· Assist with personal tasks and errands as requested by the executive.

Competencies you must have

· Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.

· Strong written and verbal communication skills, including professional phone etiquette.

· Attention to detail and problem-solving abilities.

· Ability to maintain confidentiality and exercise sound judgment.

· Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.

· Flexibility to adapt to changing priorities and work in a fast-paced environment.

Experience and Qualifications

· High school diploma or equivalent; additional education or certifications in office management, or business administration is a plus.

· 5+ years experience as a personal assistant or executive assistant, preferably supporting senior-level executives.

· Proven experience providing high-level administrative support is crucial for an executive assistant role. This includes managing calendars, scheduling appointments, coordinating meetings, handling correspondence, and organizing travel arrangements.

· Demonstrated experience in managing complex calendars and schedules is essential. This includes coordinating appointments, meetings, and events, resolving scheduling conflicts, and ensuring the executive's time is optimized.

· Proficiency in office productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management systems.

Work Environment

· Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

· Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.

Ability to work in both indoor and outdoor environments, and
Work with frequent interruptions, maintain emotional control under stress.

Background and credit check required. No misdemeanors permitted.

Compensation: $15.00 - $18.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Welcome to Makiin, a vibrant and dynamic Thai dining experience nestled in the heart of Houston's prestigious Hanover in River Oaks.

At Makiin, we invite you on a culinary journey where traditional Thai plates are reimagined with a modern and inventive twist. Indulge your senses as we take you on an unforgettable adventure, where the rich heritage of Thai cuisine intertwines seamlessly with innovation.

Our visionary founder and team of passionate chefs, drawing inspiration from the vibrant streets of Thailand and armed with their creative prowess, have curated a menu that pushes boundaries and surprises even the most discerning palates. Each dish at MaKiin is a masterpiece, meticulously crafted with the finest ingredients, ensuring that it not only pays homage to tradition but also elevates it to new, unparalleled heights.

However, MaKiin is much more than the sum of its exquisite dishes. It is a destination that transcends boundaries, where tradition gracefully intertwines with innovation to create a one-of-a-kind experience. While you savor our delectable creations, you'll find yourself immersed in an ambiance that effortlessly fuses contemporary elegance with the welcoming embrace of warm hospitality. The stage is set for you to create cherished memories, engage in captivating conversations, and embark on a culinary journey that resonates long after the last bite.

Our journey is propelled by a company culture that thrives on rapid growth and limitless potential.

As a member of our team, you'll join a company guided by a passionate management team that is committed to nurturing your talents, fostering your growth, driving the narrative of modern hospitality concepts forward, and crafting history with every innovative idea you bring to life.

Welcome to MaKiin -- where tradition meets innovation, and every bite tells a story.

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